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---+ !!Leaving IAC

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*Start here*: 

General information can be found here: 
   * in English [[https://www.ethz.ch/content/dam/ethz/associates/services/Service/IT-Services/files/broschueren/en/exit-en.pdf][Leaving ETH: Important Information]] 
   * in German [[https://ethz.ch/content/dam/ethz/associates/services/Service/IT-Services/files/broschueren/de/exit-de.pdf][Wichtige Informationen zum Austritt]]

---++ ETH Account and VPN

   * *Administrative-technical employees:* %X% If you leave ETH, your ETH account (login, VPN, mail, etc.) *will be disabled immediately*
   * *Guests:* When your guest period expires the account is deactivated
   * *For all others*: If you leave ETH, your ETH account (login, VPN, mail, etc.) will be closed after *180 days* 
   * Log in to https://password.ethz.ch, go to *Self Service* %M% Display summary. Check the *End date* under *Operational Data*. The end date under *Relations* is normally 180 days before your account's end date (see above)

---++ ETH Guest Account

   * Without an ETH account you can no longer login to a IAC Linux or Windows system or to the ETH cluster Euler
   * If needed, you can request to get an ETH guest status with an ETH guest account (you should get the same username again). %BR% 
   * To request an ETH guest account please contact your administrative staff 
   * The guest account has to be approved by a budget officer (your professor)
   * For more information please see https://ethz.ch/staffnet/en/employment-and-work/guests.html
   * Most ETH guests are not allowed to have an ETH mailbox. *Please save your ETH mails in advance!*
   * Employees of an ETH Domain institution (EPFL, Empa, PSI, WSL, EAWAG) can request an ETH mailbox after registration of the guest stay, please contact iac-it@env.ethz.ch
   * If needed we can offer an email forward, please contact iac-it@env.ethz.ch. Please note, the email forward can only be created after your ETH mailbox has been deleted
   * If you need access to Euler resources (CPU, GPU) with a ETH guest account, please contact urs.beyerle@env.ethz.ch

---++ ETH Mailbox
   * Please consider to export and save your mailbox before employment ends
   * Your *mailbox will be deleted after 180 days*! 
   * The only exception: If you continue to work within the ETH Domain (EAWAG, Empa, WSL, PSI, EPFL), you can apply for a [[https://ethz.ch/staffnet/en/employment-and-work/guests/guest-categories/eth-domain.html][ETH guest account]] with a mailbox


---++ Email Forward
   * We recommend to setup a forward and an autoreply
   * Forward:
      * Login to http://password.ethz.ch 
      * Self Service %M% Manage forward 
   * Autoreply 
      * Login to https://mail.ethz.ch/owa/
      * upper right corner, click on the wheel %M% automatic replies
      * (x) Send automatic replies
      * For example "I'm no longer working at IAC/ETH. Please use my new email foo.bla@bla.ch."
      * Save
   * After 180 days your ETH mailbox will be deleted! Afterward emails to your ETH address will be returned as "unzustellbar"/"undeliverable".
  

---++ Web
   * *IMPORTANT:* Your personal webpage under https://iac.ethz.ch/people-iac.html will be *removed* by ETH IT at the day your contract ends!
   * You may want to save the information added to your personal webpage before that date %M% http://www.adressen.ethz.ch
   * The alternative personal webpage http://iacweb.ethz.ch/staff/%USERNAME% will be deactivated a few month after you've left by IAC IT.

---++ Data
   * *IMPORTANT:* Your data on ETH %RED%<b>Polybox</b>%ENDCOLOR% will be deleted as soon as your ETH account expires.
   * *IMPORTANT:* %RED%<b>Local data</b>%ENDCOLOR% on your IAC Workstation or Laptop (*/lhome*, */scratch* under Linux, and *C:* and *D:* drivers under Windows) will be %RED%<b>DELETED</b>%ENDCOLOR% !
   * *IMPORTANT:* Data on *lake64:/scratch1* and *lake64:/scratch2* will be %RED%<b>DELETED</b>%ENDCOLOR% !
   * Please *clean up your data* before leaving!
   * Either transfer the data to your new employer or store it on a personal harddisk
   * If your data should be still used at IAC, we recommend to transfer the data to an IAC user. Please ask iac-linux@env.ethz.ch to change the ownership of the files and folders
   * In general we will not delete data that is stored on a fileserver (like home directories, data on Linux storage servers). But at some point they will be archived or deleted in consultation with user or his/her supervisor
   * As soon as the user account is deactivated, we will *archive* the home directories (Linux and Windows)
   * Archived data will be %RED%<b>DELETED after 10 years !</b>%ENDCOLOR%


---++ Repositories
   * We will not delete any repositories on [[https://git.iac.ethz.ch][IAC git]] or [[https://svn.iac.ethz.ch][IAC svn]] server
   * However, if your ETH account expires, you will lose access the above services
   * In case you would like to keep access to your git repositories on [[https://git.iac.ethz.ch][IAC git]], contact us (iac-git-admin@env.ethz.ch) and we can change your IAC/ETH Gitlab account to a local IAC Gitlab account
   * *IMPORTANT*: Your repositories on !GitHub's under the !C2SM organization repositories ([[https://github.com/orgs/C2SM-RCM/dashboard][C2SM-RCM]] and [[https://github.com/orgs/C2SM-ICON/dashboard][C2SM-ICON]]) will be %RED%<b>deleted</b>%ENDCOLOR%


---++ ETH Cluster
   * Your account on the ETH Cluster *Euler* is connected to your ETH account
   * Login to Euler will be no longer possible, when your ETH account has been expired
   * *Please clean up* your files and folders on Euler including your home under */cluster/home* and if existing, your folder on */cluster/work/climate* before you leave
   * Your home directory on the ETH cluster under */cluster/home/* will be %RED%<b>deleted</b>%ENDCOLOR% shortly after your ETH account expires
   * If you are no longer connected to IAC, you will loose the membership of any *shareholder group*. Even if your ETH account is still valid. See also Collaboration.EulerClimateMembers

---++ CSCS
   * Your CSCS account is independent to your ETH account. But may depend on a project
   * *Please clean up* your files and folders at CSCS including your home under */users* and your data under */project* and */store*

---++ Mac Specials
   * When you return your Mac Book Pro or iMac, it will be completely erased and then reinstalled. In case I am not there, please disable 'Find my' location services and log out from your iCloud account. Otherwise the computer will be locked!

---++ Office
   * *Clean up* your desk and shelves! 
   * Don't forget to take all your *personal belongings* with you
   * Bring back your office key to [[http://www.betrieb.ethz.ch/isc/agrar_umwelt_CAB_LFW][CAB F 41.1]]
   * Please pay your *coffee debts* before you leave!

---++ Vacation
   * Review your holidays/absences and update them accordingly in the [[https://sap-wdp.ethz.ch/irj/portal/ethis][ETHIS system]]. Please take your holidays before your leaving date!

---++ Software
   * Upon employment termination or in case of non-renewal by ETH, users are obliged to remove all software licenses from their personal computers. All copies must be destroyed and may not be used any more.
   * As long as you are working at ETH, you can order software from https://www.studyhouse.ch. Some software can also be used when you are leaving ETH.

---++ Stay in touch with us
   * Subscribe to the [[IAC.MailingListIACseminar][IAC Seminar mailing list]] to get announcements of IAC seminars and colloquia
   * Please provide an email address that we can use to contact you for Alumni events


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Changed by GwendolynRaubal on 20 Jun 2024 - 10:38 - r62
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